The wedding industry is developing more and more rapidly every year, and more and more specialists are appearing who are ready to provide assistance to newlyweds on “Day X”. Of course, if the bride and groom have enough energy and time to prepare for the perfect wedding or have assistants in the form of friends and parents, then everything will go smoothly. However, often independent preparations for the celebration cause young people almost a nervous breakdown.
A DIY wedding is a difficult task, especially if the celebration is large-scale. If you want everything to go perfectly, you should think about what kind of specialist you need: a wedding coordinator, organizer or manager. The Svadbaholik.ru portal will tell you what the differences are between these specialists, what their responsibilities are and their field of work.
Who is a wedding planner?
The profession of a wedding planner is a fairly new phenomenon for our country. He is often confused with the host at a wedding. But if the latter is directly responsible for hosting the celebration, then the coordinator takes on all the hassle associated with organizing the event, from developing a script, finding a location, and ending with assistance in choosing wedding dresses for the newlyweds.
The manager is a universal assistant who will take full responsibility for the wedding and help make this day truly unforgettable, in the good sense of the word.
Banquet
The banquet usually takes 6 hours. It consists of separate entertainment blocks and dance breaks. The timing is prescribed by the host, you simply tell him what entertainment, surprises, traditions, show numbers you want to include, and the host arranges the evening’s program in the correct sequence.
Important! Before the start of the banquet, the hall must be closed - guests should not see the “technical” side of the matter
As for the menu, there are three key points that need to be discussed in advance with the banquet manager:
- The first hot meal is served usually an hour after the start of the banquet. Before this, guests eat salads and cold appetizers.
- The second hot dish is served 2.5 hours after the start.
- Serve the cake 1-1.5 hours before the end of the banquet.
Important! Inform the administrator of the time of the first dance, the dance of the bride and dad, the lighting of the family hearth and other emotional moments, so that the waiters do not disturb the atmosphere with extraneous noise.
Responsibilities of the manager
The duties of a wedding manager can be divided into those that he performs before the celebration, those that he undertakes directly on the wedding day, and those that he decides upon after the celebration.
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Responsibilities of the manager during the wedding preparation stage:
- will advise the newlyweds on aspects of the proposed celebration;
- optimizes the wedding budget in accordance with the desires and capabilities of the newlyweds; will tell you which attributes are really necessary and what you can save on;
- develop the theme of the celebration and prepare a script;
- will select a list of venues for the celebration, including for on-site registration;
- will monitor the decoration of the banquet hall and the timely delivery of food and drinks that the young people will have to buy on their own;
- coordinates the restaurant menu based on the number of guests and their preferences;
- will select a competent presenter;
- organizes lighting and music design;
- will invite the best photographer and video operator;
- will help the newlyweds create an image that matches the style of the celebration; if necessary, she will become a consultant when trying on an outfit or choosing the bride’s hairstyle and makeup.
Responsibilities of the manager on the wedding day:
- will ensure the timely delivery of wedding accessories: the bride’s bouquet, the groom’s boutonniere, etc.;
- will control the organization of pre-wedding events, in particular, bride price;
- organizes the timely arrival of the wedding procession and selects the optimal route to the registration place;
- develop a plan for a walk and photo shoot;
- will monitor the arrival and seating of guests in the restaurant;
- will supervise the work of the personnel serving the celebration;
- coordinates the work of the presenter, musicians and artists according to the script;
- if necessary, help resolve conflict situations.
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Responsibilities of the officiant after the wedding:
- will help pack the remaining groceries;
- organizes the collection of gifts, wedding accessories and decor.
- will supervise the creation and timely transfer of high-quality photographs and video materials to the newlyweds.
Planner: what does he do at the wedding?
In short, an organizer is needed to ensure that the wedding celebration turns out exactly the way the newlyweds planned it. He is involved in creating the event: from developing the concept of the celebration to the departure of the last guest.
What are the duties of a wedding planner?
Any good wedding planner will shift the following responsibilities from the shoulders of the bride and groom:
- search and selection of a site - a restaurant or cafe, palace or country estate;
- drawing up a wedding plan point by point or in the form of a script;
- development of event style;
- ordering printed products for a wedding;
- menu creation;
- search for transport for young people and guests;
- organization of on-site marriage registration;
- organization of light and sound;
- selection of images of the newlyweds to match the concept of the event;
- choice of images of groomsmen and bridesmaids;
- ordering a wedding-themed birthday cake;
- development of technical specifications for all specialists working at the event;
- drawing up estimates, timing, layout of areas of the site, riders for artists;
- support of a wedding event;
- resolving all conflict situations and problems throughout the celebration.
As you can see, the organizer’s range of tasks is very wide, so it is necessary to contact only trusted specialists.
How to choose an organizer and how much to pay him?
As for choosing an organizer, the best option is word of mouth. For example, if you had fun at a friends wedding some time ago and you liked everything, be sure to ask the newlyweds for the specialist’s contact information.
Another source is the Internet, where you can search for wedding professionals in your city and also study real reviews of them. By the way, the cost of wedding planner services is usually 10-15% of the cost of the entire wedding.
Where to find
If the newlyweds decide to hire a wedding planner, then the question arises of how and where to look for him.
First of all, you need to ask friends who recently got married. Perhaps they were satisfied with the services of their manager and will be able to give him a good recommendation. But you should definitely clarify what exactly you liked or didn’t like about the coordinator’s work in order to avoid differences of opinion and unnecessary complaints later.
If none of your friends have hired a manager or cannot evaluate his work as good, the Internet will come to the aid of the newlyweds. On virtual bulletin boards you can often find advertising messages from managers with a list of their services.
In addition, now almost every specialist has his own website, where he publishes information about himself, photos and videos from events. You can also read customer reviews there.
If this option does not work, then you can contact a special agency involved in organizing holidays. Many of them specialize directly in weddings and will be able to help you find a competent assistant in accordance with the tastes and capabilities of the newlyweds.
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Wedding day coordination
If the bride understands that she cannot cope on her own, she should invite an organizer who will think through the plan, help in drawing up a schedule and take upon herself the coordination of all movements. The coordinator himself will need the following information:
- registration time, from which the rise of the bride and groom will be counted;
- a list of all ongoing events (photo shoot, ransom, etc.);
- the names of each and every contractor and their telephone numbers;
- addresses and names of places where the celebration will be held.
The services of such an organizer cost an average of 10 thousand rubles for the entire work.
Sample wedding day plan
Requirements for a wedding planner
- The first thing you should pay attention to is the candidate’s appearance, his neatness and ability to dress stylishly and tastefully.
- The punctuality of the intended coordinator of the celebration is of great importance.
- An important role is played by the manager’s ability to clearly express his thoughts, willingness to answer questions and show patience, because he is a professional who has carried out a large number of events, and the newlyweds are new to this field.
- Also, a competent manager will not bend his line, but will find out from the newlyweds their vision of the wedding and, based on this, will develop the optimal plan for the celebration.
Exciting morning
Before submitting an application to the registry office, determining the time of painting or planning the time of the outdoor ceremony, you need to carefully think through the entire future day
If possible, start your morning not too early and note that on average, 3-4 hours are spent preparing the bride’s image and photographing her getting ready. Discuss the start time of shooting with the photographer so that he has time to shoot all the important details, take shots with parents, portraits while the makeup is still fresh, and also catch the preparation itself
A stylized morning for the bride is very popular now: in a hotel, studio or outdoors. Here you can show your imagination and organize a morning bachelorette party over a cup of tea with your girlfriends or conduct a boudoir shoot in beautiful lingerie. An interesting solution for couples who have been living together for a long time would be to get together for a romantic breakfast. How touching it is: the groom fastening the buttons on the bride’s wedding dress, and the bride tying the groom’s bow tie.
If the preparations took place separately, then ahead is the most exciting moment of the whole morning - the meeting: reverent glances, tenderness and admiration on the face of the groom and joy in the eyes of the bride.
Wedding day coordination
If the bride understands that she cannot cope on her own, she should invite an organizer who will think through the plan, help in drawing up a schedule and take upon herself the coordination of all movements. The coordinator himself will need the following information:
- registration time, from which the rise of the bride and groom will be counted;
- a list of all ongoing events (photo shoot, ransom, etc.);
- the names of each and every contractor and their telephone numbers;
- addresses and names of places where the celebration will be held.
The services of such an organizer cost an average of 10 thousand rubles for the entire work.
Sample wedding day plan
Episode 4: Wedding Cake
30-40 minutes before the expected finale (the moment when the newlyweds are ready to leave the restaurant), the host presents the guests with a wedding cake. The newlyweds cut it open.
Previously, pieces of cake were sold at weddings, but now this tradition is becoming a thing of the past. By the end of the wedding, all the guests were tired, they were full and had already drunk, each of them gave the newlyweds as much as they could.
As a rule, as a result of long and boring bidding, the most honored guest or one of the dads has to buy the first piece of cake, so as not to offend the newlyweds, which does not seem very ethical. But the guests will definitely be touched if, in response to the host’s question about who will get the first piece, the bride answers: “To her husband!”
Who gets the first pieces of the wedding cake?
- 1 piece - for the groom,
- 2 and 3 pieces - to the groom's parents,
- 4 and 5 pieces - to the bride's parents,
- 6 pieces - to the bride,
- Pieces 7 and 8 are for witnesses.
After this, the cake is handed over to the waiters, they cut it to the end and distribute it to the rest of the guests.
