A wedding banquet is an event that requires precise organization.
Correct seating of guests and relatives, a clear determination of the place for each of the invitees is one of the most important tasks facing the organizers and hosts of the celebration. To avoid confusion and unnecessary fuss, place cards are placed on the tables indicating the name of the guest. This will help invitees quickly find their place at the festive table, and the hosts of the holiday will know exactly where their family, friends and relatives are.
Why do you need a seating plan?
- • All guests will be sure that no one will take their place: married couples or groups of good friends will sit together, even if one of them is a little late for the start of the banquet.
- • Agree, it’s not very fun to be at a banquet at the same table with people you see for the first time in your life. Or, being a friend of the newlyweds, sit at the table with friends of the groom's parents. Thoughtful seating allows you to avoid such situations.
- • If among your guests there are vegetarians, allergy sufferers or other people for whom a separate menu is provided, seating cards on the tables will help the waiters not to mix up the dishes.
- • A seating chart placed at the entrance to the banquet area will avoid unnecessary fuss and chaos and will help guests take their seats as quickly as possible.
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Photo by: Nastya Podoprigora | Wedding of Anya and Tyoma
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Who makes the plan?
Developing an optimal seating plan is a task directly for the bride and groom; it cannot be placed on the shoulders of the wedding planner or bridesmaids, because in order to take into account all the interests of the guests, you need to know them well.
You can agree with the groom that everyone will create a seating arrangement for the guests on their part, or think through a layout together. As a last resort, if many distant relatives or family friends are invited to the wedding, it would be appropriate to ask your parents to help you.
When drawing up a seating plan, you can ask the guests themselves, but this should be the exception only for the most important invitees (parents and grandparents), and not the rule for everyone. Otherwise, you will simply get confused in the endless wishes of the guests, and in the end someone will still be dissatisfied.
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Author of the photo: Pavlova Elena | Wedding of Vladimir and Nadezhda
Little tricks to help
The fun and popular game “Take a seat on a chair” should be in the middle of the entertainment program, and not at the beginning of the celebration. Therefore, the newlyweds are obliged to think about where each guest will sit.
It’s impossible to remember who sits where. Therefore, there are some programs that allow you to perform simple tasks. To do this, just download them from the Internet and fill in the empty fields.
The planner will be a great way to quickly distribute everyone’s plantings. It contains 3 elements:
– a notepad for notes.
First, enter the guest details. Each person is written on a separate line.
The chart automatically switches to a second tab, allowing you to “sort” friends and relatives as you wish.
When to make a seating plan?
Since the seating plan directly depends on the number of guests, it is drawn up last - after invitations have been sent and accurate answers have been received as to whether a particular guest will be present at the wedding. You should also obtain a plan of the banquet hall from the site manager, which will indicate the number of tables, their location, the number of seats at each table, etc.
Ideally, a seating plan should be prepared 4 weeks before the date of the celebration, so be sure to warn guests that you need their response as soon as possible. The more guests, the more difficult it is to meet deadlines, so set yourself a deadline a week before the wedding: if by this time you have not received a response from the guest, make a seating plan without him.
But in case of all sorts of force majeure, it is still worth providing several additional places for guests who agreed at the last minute.
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Photo by: Nastya Podoprigora | Wedding of Maria and Jemal
Rates
Create a wedding invitation in the online designer, make an invitation website and invite guests online via instant messengers, social networks or e-mail.
Printable electronic wedding invitation
Guest response tracking
Online seating arrangements
Text changes are unlimited
The site is stored indefinitely
1 900 ₽
Printable electronic wedding invitation
Guest response tracking
Online seating arrangements
Text changes are unlimited
The site is stored indefinitely
4 900 ₽
Printable electronic wedding invitation
Guest response tracking
Online seating arrangements
Text changes are unlimited
The site is stored indefinitely
How to make a seating plan?
As you create your seating chart, you'll likely have to regroup your guests and think through several possible configurations. The optimal solution would be to create a visual seating layout.
If you do not know special computer programs, make it out of paper: cut out tables and chairs and prepare cards with the names of the guests. Make the layout in accordance with the scale in order to see the real picture: will the guests be cramped at one table, will there be enough space for them to move freely around the room, etc.
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Photo by: Konstantin Semenikhin | Wedding of Maria and Anton
Where to begin?
First of all, determine the general type of seating. With the European, the most common type of seating, several round tables with 8-10 seats are set - and if the area allows, arrange the seating in such a way that the guests do not sit with their backs to you.
Another popular option is U-shaped seating or seating around several rectangular tables. This option allows you to show your imagination in decor and serving (for example, make garlands of greenery and flowers along the entire table), but it is very important to seat guests so that they can freely communicate with each other, and avoid dividing into two “camps” when On one side are guests from the groom’s side, and on the other side are guests from the bride’s side.
At small weddings, one common table is increasingly being served for all guests - it is cozy, family-like and looks very stylish. It is important to allocate seats for the bride and groom, as well as seats for parents and elderly guests.
WEDDYWOOD PARTNERS
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Photo by: Anna&Alex | Wedding of Kostya and Yulia
Make a wedding website in the online designer!
Just fill out the form and your wedding website will be generated automatically! A wedding invitation website is stylish and fashionable!
Make a program for your wedding celebration with a schedule of time and location with an address and a map. Keep your guests informed!
Indicate your wedding planner and his contact details, which will be clickable, and your guests will be able to contact him at any time.
Add a description to your wedding reception and include a wedding hashtag to encourage guests to post photos with your wedding hashtag.
Seating arrangement for important guests
After you determine the type of seating and your seats at the banquet, it's time to move on to seating the most important guests at the wedding - the parents of the bride and groom. It is advisable to seat them at one common table, because a wedding is a symbol of the unity of two families, and your parents should get to know and communicate with each other.
Your closest friends can be seated at the same table with the newlyweds, but if you have more than 4-5 bridesmaids at your wedding and you don’t want to offend anyone, it’s better to seat them at a separate table with the groom’s friends.
Don't forget about grandparents - they should also be allocated a place not far from the main characters of the holiday. However, do not seat them near the sound system or along the aisle so that they do not have to get up every time to let other guests pass. It is best if older guests sit with relatives or people they know well and with whom they feel most comfortable.
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Photo by: Malvina Frolova | Wedding of Gennady and Yulia
Other guests
The main task of the couple when drawing up a seating chart is to create conditions for comfortable communication for all guests. Therefore, it is very important to take into account many different factors, such as relationship, age and even personal likes/dislikes of the invitees. If among your guests there are people who are in conflict with each other, be sure to seat them at different tables.
Group guests by relationship or interests. Your work colleagues may be people of completely different ages, but most likely they will be comfortable together, because they have known each other for a long time. At the same time, do not be afraid to seat guests from the bride and groom at the same table - on the contrary, let the guests get to know each other, because now all your friends will be common.
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Author of the photo: Andrey Baida | Wedding of Nikolai and Tatiana
Additional Tips
- • If there will be guests at the wedding who do not know anyone other than the newlyweds, allow them to bring a couple with them to make them feel more comfortable.
- • If at the table one half of the guests does not know the other half of the guests, but at the same time they are all the same age and can find common topics for conversation - this is good. If a group of close friends and another person who did not know them before is sitting at the table, this is bad.
- • Do not place a guest who comes alone at a table with married couples.
- • Children under 10 years of age must sit next to their parents. And if there are a lot of children and they are all about the same age, prepare a separate children’s table for them and invite a nanny or an animator who will make sure that the little guests have fun at your holiday.
- • Guests with reduced mobility require special attention. In this situation, the optimal solution would be to personally ask the guest his wishes regarding his place at the table.
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Photo by: Vladlen Abdullin | Wedding of Dasha and Irakli
Seating tickets for guests
Cards for today's weddings are no longer a novelty. Every newlywed wants to improve them. It is important that they blend gracefully with the wedding theme. Color scheme, style, all this affects the form and content of the element.
Most often they are tied to a glass, placed on napkins, and glued to a chair.
When filling out a card, its readability is important. The font should not be small and have different curls. The guest should not have difficulty reading the text.
Many newlyweds prefer to place small souvenirs on the table along with the cards as a keepsake.
Cards are most often purchased in stores or ordered from wedding agencies. Magical brides prefer to do everything with their own hands. Add a little bit of yourself to each card. Homemade cards look perfect on juicy and ripe fruits. Most often the following are used as tasty gifts:
To prevent painstaking work from taking up all your time and energy, a template will help. With its help, it is possible to complete a sufficient number of cards in a matter of hours.
Even something as small as a card must be made in the same style as the wedding theme.
