Request to the registry office. Sample and download form 2022

A request to the registry office can be sent by any individual, but only if the information requested from the registry office relates either to him personally or to persons who are his dependents (care). Files in .DOC: Request form to the registry officeSample request to the registry office

Information regarding other categories of persons can be requested either through a judicial request (law enforcement agencies), or, if we are talking about deceased relatives, provided that there is evidence of the fact of a family relationship.

Powers of the Civil Registry Office

ZAGS is an abbreviation that stands for civil status record. Civil status, in turn, is a set of facts relating to the personality of each person, namely:

fact of birth;
fact of adoption;
fact of marriage;
fact of change of surname or first name;
fact of divorce;
fact of death.

Of course, the registry office itself does not track these events. He only records what citizens tell him. In order for a marriage to be registered, citizens must write an application, and in order to receive a citizen’s death certificate, his relatives must obtain a medical certificate of death and submit it to the registry office.

Thus, at each phase of changes in the civil status of the registry office:

carries out certain actions to record these changes (registers in the civil register);
issues a corresponding document about the entry made. These documents include birth certificates, death certificates, marriage certificates, etc.

Errors when filling out

Many young people often make very primitive mistakes in filling out forms. One of them is incorrectly specified passport data (series number, date of issue, authority that issued the document). Even one wrong letter or license plate can invalidate the document.

Another very common mistake is that many people fill out their registration address in column number six. But you must indicate the address of your actual residence (even if you are not registered there).

If it is the first marriage and there are no documents confirming the existence of a previous marriage, you should not write missing. It is enough to indicate that the marriage is primary.

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Key Features

According to the law, at least thirty days must pass after submitting documents (here is a complete list of documents for registering a marriage). And only after this period can one count on the legal formalization of the relationship. But, as we know in practice, one month is not enough, so it is better to submit an application two to three months before the expected wedding.

The process can be accelerated only with the help of medical certificates confirming one of the cases such as:

The bride is pregnant.
The presence of a serious illness that can lead to death.

Also, if people have a child together, they have the right to demand that the relationship be formalized in the coming days.

What can you request?

The civil registry office provides the requested information either by issuing a duplicate of the civil status act or by means of a certificate, depending on what exactly is required by the person who sent the request.

It is useless to ask the registry office to provide:

extracts from the civil registration book;
copies of certificates that were previously issued to the author of the request;
copies of citizens' applications for registration of civil status, for example applications for marriage registration.

If necessary, the above information can be obtained on the basis of a judicial request sent to the registry office as part of the consideration of a civil case.

How to send an application to the registry office

Until 2022, the application can be written by hand and sent by paper letter by mail.

But starting from 2022, certificates can only be obtained in person. They search in the Unified Civil Registry Office database immediately in front of you, or you leave an application for consideration if other information is required to be entered into the Civil Registry Office database.

Since 2022, Moscow registry offices have delegated the function of issuing certificates and certificates to the MFC.

It is necessary to provide a package of documents confirming the relationship of the applicant and the relative about whom the request was made.

You can read about the negative answer here: Negative answer from the registry office: what to do?

Information about other persons

Through a request to the registry office, a citizen can request information about the stages of civil status of deceased persons, but subject to providing evidence of their family or other connections with them and subject to providing certificates of their death.

Typically, the need for such requests arises when registering inheritance cases and confirming inheritance rights. For example, through a request the following is requested:

marriage certificates of deceased parents (adoptive parents);
birth certificates of deceased parents (adoptive parents);
certificates of residence;
death certificates of relatives, etc.

Let us immediately note that the Civil Registry Office is an extremely bureaucratic organization, and therefore documents confirming the right of a citizen to request information on other persons, including the deceased, will be carefully studied. That is why, in order to avoid refusals, notaries handling inheritance matters themselves send the necessary requests to the registry office.

The list of documents confirming the right of a citizen to submit requests to the registry office is contained in Letter No. 194 of the Ministry of Justice of the Russian Federation dated August 19. 2016. The list includes:

birth certificate;
Marriage certificate;
notarized will;
a notary's certificate confirming the citizen's application to open an inheritance case;
annuity contracts;
other documents indicating the permanent cohabitation of the author of the request with the deceased person.

How to fill it out correctly

The sample marriage application consists of two sheets of size A 4. All entered data must be truthful. Under no circumstances should you provide false documents. Such an act may entail not only a fine, but also criminal liability.

An application for marriage registration must be filled out by two people: the bride and groom themselves, that is, individuals who have decided to start a family. Therefore, when filling out the presence of two newlyweds is mandatory. Current legislation provides for filing an application without a bride or groom. But this must be a very special case, with very good reasons for the absence of one of the lovers. At the same time, you need to understand that it will not be possible to fill out for your partner. This is illegal and such a document will not be accepted for consideration.

DOWNLOAD: Application form for marriage registration

Two people who decide to get married fill out a form, which is presented on one piece of paper. One part is allocated for the groom's information, and the second is intended to be filled out by the bride.

The marriage application form begins to be filled out from the upper right corner. In this place it is necessary to indicate the estimated date of the celebration and its main participants, that is, the bride and groom. But don’t rush to set a specific date when filling it out. Initially, you need to consult with the registry office staff regarding a free day when you can sign. After all, unfortunately, the chosen date does not always remain unoccupied, especially during the peak period of wedding celebrations.
After looking at the registration book, the registry office employee will suggest several days when it will be possible to carry out the wedding celebration. Only after agreeing on the date with the registry office employee should you begin filling out the application.
Next, you will need to fill out (in the header below) from whom the application was accepted. It must be filled out in the genitive case (for example: Alexey Ivanovich Ivanov). The application must be accepted from two people: the prospective groom and the bride.
Below are the questions in the questionnaire form, which is indirectly divided into three columns. The first column is the name of the data that needs to be filled in. The second column is filled in by the groom, and the third, respectively, by the bride.

The marriage application consists of eight points that must be completed. If at least one item remains unfilled, the application will not be accepted for consideration.

The main points are:

First. You will need to fill out your first name, last name and patronymic according to your internal identity passport. The data is filled in completely. All initials are written with a capital letter.
The second column is dedicated to the date of birth. You need to fill in the number with a number, and the month with letters (for example: August 21). The year is also written with license plates. Also in this column you will need to indicate how many years of age the applicants were at the time of submitting the document.
In the third column you will need to indicate the full name of the place of birth (region, city or locality).
The fourth paragraph specifies the citizenship of persons (for example: citizen of the Russian Federation).
The fifth point involves filling in the nationality. Although the registry office employees do not require it to be filled out, it is still worth indicating your nationality in order to avoid misunderstandings. Nationality does not always have to be akin to citizenship. This must be remembered and you should not be afraid of this point.
In paragraph number six, you must indicate your actual place of residence (not registration, but residence). You should start filling out from the city or region (in the case of populated areas).
The seventh column is filled out strictly according to passport data. It is necessary to indicate: passport of which country, by whom it was issued, when, series number and date of issue. It is important to remember that even one mistake made makes the paper invalid.
In the last paragraph, you will need to provide documents confirming the termination of your previous marriage. Such documents can be a death certificate or divorce certificate. You must indicate the name of the document and its number. If there were no previous marriages, you need to write: “Absent. Marriage is primary."

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Particular attention should be paid to the last bottom lines. Their essence is what surname will be assigned to the spouse after the official marriage. It is necessary to enter opposite the column: “husband”, “wife” the last name that will be assigned after the relationship is formalized in a legal manner.

Not only a woman has the right to take her husband’s surname, but vice versa.

At the very end, the lovers must sign: on the right side for the groom, on the left for the bride. The date of completion is indicated in the lower left corner (for example: August 1, 2015)

After filling out all the fields, the lovers give their passports and application for verification to the registry office employee. The authorized person checks the data and puts the date of acceptance of the document for consideration and her signature in the upper left corner.

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At this stage, the procedure is considered completed.

Establishment of legal facts

Often, submitting a request to the registry office is associated with the need to establish the fact of family relationships or facts of legal significance.

For example, one wrong letter in a document can cause significant difficulties. For example, Yuri Ivanovich Ezhikov, born November 15, 1955, a native of the city of Pskov, the son of Ivan Ivanovich Ezhikov and Tatyana Sergeevna Ezhikova, and Yuri Ivanovich Yezhikov, born November 15, 1945, a native of the city of Pskov, the son of Ivan Ivanovich Ezhikov and Tatyana Sergeevna Ezhikova are legally different people just as a result of replacing E with E.

That is, if at Yozhikov’s birth he was issued a birth certificate with the letter “E”, and a passport was issued with the letter “Yo”, then the birth certificate he has will have nothing to do with him.

In such cases, the citizen submits a request to the registry office to correct the error in the passport or birth certificate. In 90 cases out of 100, he will be refused and will be able to solve his problems only through the court. In this case, the court will independently make the necessary requests to the registry office.

Where can I apply for marriage?

Filing an application for marriage is possible with special authorities. A couple can live together without officially registering their relationship, but then they are practically not legally connected in any way. This will create problems when purchasing common property, having children and in other matters. Despite this, some couples prefer not to register their relationship temporarily, testing their feelings. But the majority still adhere to the usual way of life and turn to official bodies in order to become a full-fledged family, bound not only by feelings, but also by law.

To legalize the relationship, you need to contact a special body that has the right to officially register the couple’s relationship. You must first submit an application, and this can be done in the following authorities:

MARRIAGE REGISTRY. The application can be submitted at any branch of the state registry office, regardless of the place where the applicants live. The Wedding Palace accepts almost everyone who has reached the required age and has a mutual desire to enter into an official marriage.
By contacting . Here you can only submit an application and other documents, but the painting itself will take place at the registry office. You can select the registry office here, indicating in a special line the department that is most suitable for this purpose. When the desired date arrives, the couple and their guests need to come to the selected branch of the registry office.
On the website mos.ru. This is a way to submit your application virtually. If you submit your application this way, you should bring the remaining documents in the usual way. The site only accepts applications.

If foreigners want to get married, or if one of them is a citizen of a foreign country, he can only submit an application at the registry office. If the documents have been submitted, you can choose the date when the celebration will take place. But the law limits the period during which you can get married. The required date must occur no earlier than a month after submitting the application, but no later than a year from the moment in question.

Information request

From time to time, for example, in order to prepare an application to the court, the need arises to request not certificates and duplicates of documents, but information.

For example, a citizen may need information about the preservation of civil status books for a certain locality. As a rule, such requests are associated with the times of fascist occupation or military operations in a certain territory at a certain time.

For information, let us inform you that such requests to the registry office are often duplicated by requests to the registry office archive.